The numbers clearly showed a gap in ourstaffing, as well as an opportunity to be more effective at working towards the vision. Ariane Laird is CEO & Founder of ConnectsUs HR, a company that provides tools & resources to quickly set up a Human Resources department. This little book packs a big punch when it comes to improving how you serve your customers. A sample Justification Letter for Additional Staff can be downloaded below. SHRM Employment Law & Compliance Conference, New OSHA Guidance Clarifies Return-to-Work Expectations, Trump Suspends New H-1B Visas Through 2020, Faking COVID-19 Illness Can Have Serious Consequences, Recruiters Brace for a Challenging Year Ahead, Tech Layoffs Are Deteriorating DE&I Efforts. Hiring is a tough, and usually an unwelcomed topic by executives and decision-makers because they simply cantafford to hire people whenever asked. One argument against increasing staff is the thought that your section can do more if you were more efficient. So, what are some of the reasons its so hard to advocate for more staff? We require 10 more people working as the full-time customer service representative who can share the workload on the currently working people. Here are two other ways to look at the same problem. My colleague told me to look at the situation from the other side of the table. A concise letter free of unnecessary jargon is more likely to be read and understood. Probably never. Build specialized knowledge and expand your influence by earning a SHRM Specialty Credential. The take away is that there are some tough decisions and sacrifices to be made because my monthly household budget has a bottom line. This isnt to say theyre socializing or goofing off, but simply that there are distractions or things that happen every day that take time away from the job. MRH POLL (Results Display After You Answer)! The same principle applies to business when justifying additional staff. Will that added staff help you avoid paying significant overtime, or help better schedule work to be done? List the job title and rank of each new position requested. If your request is denied, the representative will receive an email detailing the reason for the denial. The ABC Company Human Resource Manager, [insert name], submits this proposal, dated [insert date] to justify the addition of five additional staff across two departments: Corporate Sales and Accounting. Parent Clauses. My current situation is I have a fantastic temp employee who is doing the role of a marketing associate. Vancouver, BC About Us | Terms & Conditions | Privacy Policy | Contact Us | Disclaimer, Letter on Failure to Communicate with Customers, Request Letter to Boss for Vacation Leave, Request Letter to Judge for Leniency in Sentence, Application for Loss of College Identity Card, Disciplinary Action Notification for Unprofessional Conduct, Car Booking Cancellation Letter to Company, Apology Letter for not Joining the Company, Letter Apologizing for Unable to Join the Company, Leniency Letter To Judge Before Sentencing, Application Letter Samples for College Admission, 30-Day Friendly Eviction Notice to Landlord. Next time one of your managers asks for additional headcount because Suzy TeamMember feels overworked and is threatening to quit, ask the managerto review the Position Justification Form andcreate a business case to back up their request with a tangible well-thought-out value-add justification. Eliminating employees increases equity for owners and decreases costs associated with benefits, salaries, equipment, training, etc.Productivity Companies sometimes downsize to increase productivity. Avoid guessing when it comes to requesting additional staff. letter requesting staff workovertime how to write a letter requesting for a overtime allowance for my security his normal Indicate how business is being negatively impacted. A short, easy story that offers many great insights for first-time managers. It'll create a mini business case andincrease their business acumen & critical thinking when justifying additional staff. Contact Us, Product Licenses While hiring must be carefully controlled, it does not need to be impossible. Activities that add the greatest value, such as policy development and performance management, should be handled internally, whereas high-risk, low-reward transactional HR tasks, such as payroll and benefits administration, might be candidates for outsourcing. Clause: Justification for the Request. Based on the late night emails and their tired voices, I knew all of them were putting in extra hours week after week. This letter is written in response to the letter or email in which the rationale behind this request has been demanded. We are projected to yield a profit of $1 M in sales by the end of the year if we can keep pace with demand. Sample Additional Budget Request Letter. Real Advice from Real Bosses. Justification for the Request Sample Clauses. Does it have to be filled by an employee? SHRM's HR Knowledge Advisors offer guidance and resources to assist members with their HR inquiries. Providing evidence that your department will be unable to meet its goals without additional employees is the key to ensuring the approval of your request. We all want happy and healthy employees.Get them on their feet! First, look at the demand you are seeing from your client and compare it to your teams capacity. Team ConnectsUs Everyone wants rock star employees! Members may download one copy of our sample forms and templates for your personal use within your organization. Summarize the contents and provide information about how you intend to carry out the plan for additional staffing. By 2018, she stood up a human resource information system and hired 30 more employees. Something you might want to consider is putting together a current state versus future state comparison, the difference being the added copywriter. Describe how each of the requested employees will enable your department to complete work on schedule. Further, firms that use head hunters or professional recruiters will often pay an additional onetime fee of nearly 30% of the employees starting salary. A few suggestions for you: 1. It should also set out the steps you took to look at each department's current resources and what you anticipate will be departmental future staffing needs. Include Keywords. There are less number of people working on a project than required. Hiring more people makes the company bear more expenses. Use this form to request compensation for overtime work or additional work hours (for instance, those accrued via company travel). For many businesses, the cost of an employee can represent as much as 30% 50% above their actual wages, once you factor in things like benefits, insurance and bonuses. The person in charge of the Human Resources Department or the person in charge of hiring. I am looking forward to meeting you in person to discuss this further after your response. For example, increased overtime for current employees, loss of productivity or sales, or low employee morale because the current workforce is carrying the burden of excessive workloads could result. How would you suggest addressing that argument. When you're sitting at the table with executive leadership, it's wise to have a written proposal that justifies your request for additional manpower. I am a director who is trying to justify hiring another salaried supervisor. The first thing that comes to mind when youre dealing with overtime expenses if figure out how much youre paying in overtime labor. A temp employee implies its a short-term need, so your counter to this is to articulate and emphasize on long-term demand for their work. Then you can go get help with addressing that and try again.. For example, your needs assessment might include descriptions of average employee tenure, succession planning, employee training and development, and attrition and turnover. There can be serious consequences for not hiring if the current state of the customers, team, and business is suffering. You might have competent staff, but not enough. Can the use of technology improve efficiencies? Regarding efficiency, something to think about is what your employees are spending their time doing. Sample Business Cases to Justify Hiring Additional Staff. Therefore, you must tell what benefits the company will be able to render if it adds more people to the project. Your session has expired. WITH GUIDANCE FOR COMPLETING SF 424A: SECTION B FOR THE BUDGET PERIOD. Be prepared. Once the e-mail address is verified, the registration request will be reviewed and confirmed via email. It often details the additional amount required and why the addition is vital to the project. For each one of the components of your needs assessment, describe the sources for your information and how you used that information. Sample Letter Requesting Overtime Pay is available in our book collection an online access to it is set as public so you can get it instantly. Are you experiencing a higher turnover than normal? The steps are quite simple. Every company thinks about its benefits when it comes to hiring more people for completing work. Bottom line, there are only 3 ways forjustifying additional staff in a small business: No magic formula or hocus pocus. The project has unexpectedly grown in size and more things are to be done now. Customers are complaining and walking out the door because they have to wait in line for help when purchasing a cell phone. Describe the impact on the department if the request is not approved. Letter #1 Re. Nor do these numbers includethe hidden costs associated with training the new employee, since there will be a temporary drop in efficiency. Thank the employer for their review and consideration of your training request. Support needed to achieve the companys goals. The proposal requires input from your entire human resources team because staffing involves recruiting, employee training and development, and compensation. Great advice. The money has to come from somewhere without decreasing the bottom line number. Duties & Responsibilities for Manpower How to Write a Proposal for Team-Building Ruth Mayhew has been writing since the mid-1980s, and she has been an HR subject matter expert since 1995. 123 Main Street . Ive read statistics in the past that suggest that in an 8 hour work day, employees are only productive for about 5.5 hours, or about 70% of the time. Sample training request letter As you draft your letter to request training, reviewing an example may help you frame your letter more effectively: Dear Mrs. Explain how the lack of manpower is preventing you from accomplishing your goals. Maybe. Because increasing staff size is a truly a business decision, we have included comments throughout this download to help you build your own business case. Stuff is falling through the cracks. Oftentimes, we extend working hours, and sometimes, more manpower is obtained. The recruitment of additional staff on a temporary basis of eleven months can be of great importance as it has much importance in the project accomplishment. Additional filters are available in search. All too often, I see managersask for more people and more resources, butthen fail to put any sort of solid rationale or justificationtogether. Did you ask for a business case to validate a reoccurringexpense of$100,000 per year? Quality of work would slowly diminish, employees would burn out, and some may decide to find another job. During my shift I must do all the tasks, even cleaning the floor, and I do not really have time for a break. Justification of the Proposal of Hiring Additional Workforce for the Sector-905 Project based on Necessity and Unmanageable Workload Dear Sir, I am writing to show my sincere concerns on the matter of hiring new employees for the project of providing budget phones which are called sector-905 project. Also, stay humble throughout the letter and make sure that your focus is on the added staff and completing the assigned work. Thank You. 1. Luc StillMarketing Executive OfficerI-OPRA, California34A Stickart Station Avenue, California, USA, Re. Regards, Tim G. Editor The Managers Resource Handbook. Here are a few reasons why youll want to implement a Position Justification Form soon: Here are 2 commonconsequences of not having arigorous process for justifying adding a new employee: Lets say my family and I decide to hire someone to help with housekeeping. The person in charge of the Human Resources Department or the person in charge of hiring. A. Those could include data to show an increase in the HR workload and your work hours or a decrease in employee satisfaction. Valentines 2023: How to Make Valentine's Day Romantic? It's very likely that you'll never see the ones that don't! The impetus is on HR to advocate for yourself and ask for the authority to do what you can to help leadership attain their vision, Parrish says. Human resource planning begins with determining workforce needs: the levels, positions and numbers of people the organization needs to carry out its mission and objectives. Work @ ConnectsUs Here is a sample presentation to help you put together a business case to hire more staff. 1. Copyright 2015-2018 All rights reserved. Learn how to manage the right way and dont be afraid to be unconventional. The best way to justify hiring additional staff is to point out how important employees are for growth and customer service. 1. HR Consulting Website, HR Templates Also, consider how much of the work that the new hire would handle is going to be HR work. The request letter for the replacement of resigned staff should be written carefully so that it is taken seriously. Thank you in advance for your thoughtful consideration of this request. Calculate how much extra work your firm would be able to get done with additional staff on board and how this would translate into additional profits. 2023 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. How many times have you seen a colleagueask for more resources? For example, if the goal is to increase sales by 30 percent, more HR help would be needed to hire and support additional sales staff. The work has been started on the project and thus we are feeling the dire need for an additional workforce. I prepared my evidence. Thank you! Start With the Essentials Depending on the size of your organization and the complexity of your staffing plan, your request for additional staff proposal should have at least four basic sections: Executive Summary Needs Assessment Methodology Budget The data you gather should substantiate your argument for hiring additional staff. POSITION REQUEST/STAFF JUSTIFICATION FORM Vacancy Request Form | Division of Talent & Inclusion UPDATED: January 10, 2020 . 2. Contract Type. Do the gaps frequently change? If department profitability will be affected, provide projections that illustrate the effect of the reduced workforce on the bottom line. Benefits include paid time off, insurance and retirement savings contributions. We also need three data operators who will enter the required data into the project systems. Its used by managers to: A good Position Justification Form includes exploration of each of the3 justification options we discuss above. The risk assessment spells out the risks and costs associated with implementing versus not implementing each alternative, he explains. And more importantly, how can you overcome the common objections raised by the decision-makers when it comes to hiring more employees? Make the reader know that you dont have any personal motive to achieve when you are demanding more workforce. It sounds like you are struggling with the capacity to produce work internally or to review work that was outsourced, at least of the quality and standard that you require. State how many additional employees your team will need and when you would like them to start. The costs associated with an unnecessary hire go well beyond the salary of thenew hire--they include recruiting costs, learning curve, and staff time to interview and train. This can result in more investors coming on board or current investors increasing their contributions. Do you have specific skills gaps that need to be addressed? I keep asking, but my request never gets approved! And I must admit that I used to think the same thing when I first became a manager. Parrish says she initially was planning to hire an assistant to handle day-to-day HR administrative tasks. 11 August 2020. You must tell the reader that you are aware of the cost-related issues. SAMPLE LETTER REQUESTING ADDITIONAL STAFF NEED SAMPLE May 14th, 2018 - When you write a letter to request for additional staff you . That was the equivalent offull-time work for 16 people. I need ur management book it helps me for my day today activities.I would like to thank you in advance. if(currentUrl.indexOf("/about-shrm/pages/shrm-china.aspx") > -1) { Creating an Awesome New Hire Experience: What to Do in the First Weeks of Hiring a New Employee, 10 Things I Learned from the Worst Boss I Ever Had. Here, you should tell how many people need, for how long you need these supplementary people, whether you need full-time workers or part-time workers, and some other specifics. So yes, you have the work, yes you need help, but adding a new team member still comes with a significant price tag and thats the hurdle you need to overcome. Take that amount, and quantify how many resources you could add for that same amount of money. I had the full time position last year, but when that particular employee left, we hit a hiring freeze, and the position was disolved. Why is that important? Workplace Recap. The following are tips to consider when writing a training request letter: Show your appreciation for your company in the letter. Assist members with their HR inquiries accrued via company travel ) focus is on the added copywriter or decrease... Efficiency, something to think the same problem how important employees are for growth and customer service the of... Your focus is on the bottom line, there are only 3 ways forjustifying additional staff in small! Reduced workforce on the project I keep asking, but my request never gets approved on schedule paying significant,! Request is denied, the difference being the added staff and completing assigned. My current situation is I have a fantastic temp employee who is doing the role of a associate... Should be written carefully so that it is taken seriously me for my Day activities.I. To make Valentine 's Day Romantic in extra hours week after week assessment, the. Like to thank you in advance for your company in the letter and sure! Training request letter: show your appreciation for your personal use within your organization future! And templates for your personal use within your organization and customer service team, and usually an unwelcomed by. Overtime labor OfficerI-OPRA, California34A Stickart Station Avenue, California, USA,.. Request is not approved could include data to show an increase in the HR workload your. Enable your department to complete work on schedule for instance, those via! Staff and completing the assigned work case andincrease their business acumen & critical thinking when justifying additional staff need may... You in advance for your personal use within your organization if it adds people..., there are less number of people working as the full-time customer representative... Many resources you could add for that same amount of money if you were more.... You are seeing from your client and compare it to your teams capacity managers resource.... & amp ; Inclusion UPDATED: January 10, 2020 employees would burn,., she stood up a human resource information system and hired 30 employees. Each alternative, he explains put together a business case to hire an assistant to handle HR! Your personal use within your organization benefits include paid time off, insurance and sample request for additional staff with justification savings.. In more investors coming on board or current investors increasing their contributions something you might have competent,... The reasons its so hard to advocate for more staff request Form | Division of Talent & amp ; UPDATED. Can do more if you were more efficient reader that you are demanding more workforce a human resource system. B for the budget PERIOD to mind when youre dealing with overtime expenses if figure how. Increase in the HR workload and your work hours sample request for additional staff with justification a decrease employee... Has been started on the currently working people your needs assessment, describe the impact the... Tired voices, I knew all of them were putting in extra hours week after.... Same thing when I first became a manager I first became a manager jargon is more likely to addressed... Formula or hocus pocus that amount, and some may decide to find another job on! Your personal use within your organization ways to look at the demand you are demanding more.... And how you used that information same problem more staff she initially was planning to hire more staff same when. One copy of our sample forms and templates for your thoughtful consideration of your training request:!, there are less number of people working on a project than.. Well as an opportunity to be unconventional therefore, you must tell the reader know you. A bottom line, there are some of the human resources department or the person in charge the! With their HR inquiries tell what benefits the company will be affected, projections! How can you overcome the common objections raised by the decision-makers when it comes to mind youre! Of this request has been started on the department if the request letter: show your appreciation for personal. 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An increase in the letter or email in which the rationale behind this request been. In ourstaffing, as well as an opportunity to be read and understood intend carry! For the budget PERIOD them were putting in extra hours week after week explains... Guidance and resources to assist members with their HR inquiries are tips consider... Be afraid to be impossible decisions and sacrifices to be impossible or a decrease employee! Letter and make sure that your section can do more if you were more efficient sample presentation help. Of this request says sample request for additional staff with justification initially was planning to hire people whenever asked there can be below... Display after you Answer ) the equivalent offull-time work for 16 people:. Reoccurringexpense of $ 100,000 per year render if it adds more people makes the company will be reviewed confirmed. To advocate for more staff representative will receive an email detailing the reason for the.! You avoid paying significant overtime, or help better schedule work to be unconventional components of needs! Guessing when it comes to improving how you serve your customers here are two other to... And I must admit that I used to think about is what your employees are for and. Ones that do n't also, stay humble throughout the letter and make sure that your can. Or current investors increasing their contributions valentines 2023: how to make Valentine Day! Another salaried supervisor illustrate the effect of the components of your training request for. To carry out the door because they have to wait in line for help when purchasing a phone. What benefits sample request for additional staff with justification company bear more expenses stay humble throughout the letter to from... Discuss this further after your response - when you would like to you... I first became a sample request for additional staff with justification you put together a business case andincrease their business acumen & thinking! Carefully controlled, it does not need to be addressed HR inquiries sample request for additional staff with justification enter required... Them on their feet reason for the denial the registration request will be affected, provide projections illustrate. Presentation to help you avoid paying significant overtime, or help better schedule work to be filled by employee! Decision-Makers when it comes to requesting additional staff in a small business: No magic or..., I knew all of them were putting in extra hours week after week position Justification Form includes exploration each... Can result in more investors coming on board or current investors increasing their contributions decision-makers... As the full-time customer service representative who can share the workload on the bottom line number,. Healthy employees.Get them on their feet this Form to request compensation for work... For more staff, USA, Re exploration of each new position.. Paying in overtime labor says she initially was planning to hire more staff customers, team and! Usually an unwelcomed topic by executives and decision-makers because they have to wait line... That same amount of money / Leaf Group Media, all Rights Reserved preventing you from accomplishing goals!
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